Stay Inspection-Ready Every Day of the Year
VeloraPayco validates ratios, immunizations, staff credentials, and family records in real time — so a state inspector showing up unannounced never throws off your day.
Built around state childcare licensing rules · Inspector access included · Migration help from paper, ProCare & Brightwheel
Attendance, staff ratios, parents, and licensing.
A snapshot of how your operations team will see the platform on day one. Filter and tap any KPI for details.
Showing: Today
Classroom Ratios (Live)
- Infants (1:5)1 : 4 ✓
- Toddlers (1:7)1 : 6 ✓
- Preschool (1:12)1 : 11 ✓
- School-age (1:18)1 : 17 ✓
Licensing & Compliance
- Staff certifications38 current · 2 expiring
- Immunization records126 verified
- Inspection readinessReady
- Open licensing tasks2
Demo data shown for illustration · Your live workspace reflects real operations.
If this sounds familiar, you're losing money every week
Classroom ratios that drift out of compliance during pickup/drop-off
Expired immunizations or staff certifications discovered mid-inspection
Family files spread across paper folders, drives, and a parent app
Subsidy and copay billing reconciled by hand each month
No audit trail when the state asks who did what, when
The Impact for Childcare
What teams using VeloraPayco typically see within the first 90 days.
Real-time
Ratio & capacity checks
Alerts before you go out of compliance
0
Expired immunizations missed
Auto-alerts 30/14/7/1 days out
1 click
State audit packet
Inspector access via secure PIN
Hours back
On weekly billing
Subsidy + copay split automated
VeloraPayco is built for Childcare who…
Licensed childcare centers, family providers, and Type A/B homes
Multi-site operators serving subsidy + private pay families
Directors managing classroom ratios, lesson plans, and inspections
Owners who want one system instead of a binder, a spreadsheet, and a parent app
Built for the way Childcare actually work
Live ratio & capacity validation
Classroom ratios checked continuously against state rules with instant alerts.
Staff credentials & background checks
BCI/FBI, CPR, and required training tracked with auto-expiration alerts.
Child immunizations & medical
Immunization records, allergies, and medical documents with expiration tracking.
Lesson plans & daily learning logs
State-aligned templates and daily logs sent to families automatically.
Tuition, subsidy & copay billing
Invoices split between OJFS subsidy and parent copay with Stripe payments.
State audit access
Generate a secure PIN giving inspectors read-only access to exactly what they need.
Up and running in days, not months
Set up classrooms & staff
Add classrooms, assign teachers, upload credentials and licenses.
Enroll children & families
Capture immunizations, funding sources, and parent portal invites.
Operate with live compliance
Daily attendance, billing, and lesson plans — every action logged for audit.
Real results from Childcare
“An ODJFS inspector showed up at 9am. I generated an audit PIN, she pulled what she needed, and we passed. Used to take a week to prep.”
Audit prep: 1 week → 5 minutes
Tasha M.
Center Director · Type A childcare, 84 children
“The ratio alerts have saved us more times than I can count. We catch the issue before the door closes.”
0 ratio violations in 11 months
Brittany A.
Multi-Site Director · 3-location childcare network
“Subsidy and copay split automatically. I get paid on time and parents stop arguing about what they owe.”
Billing time ↓ 80%
Devon W.
Owner & Director · Family childcare provider
Aligned with how state childcare licensing actually inspects — with the documentation trail to prove it.
- State licensing-aligned
- Inspector audit access
- Background check tracking
- FERPA-aware records
- SOC 2-ready infrastructure
- Audit support included
Questions from Childcare
Yes — ratio, capacity, training, and inspection requirements are encoded for Ohio. Other states are added by request.
See VeloraPayco for Childcare
Tell us about your operation and we'll schedule a tailored walkthrough within one business day.
Ready to simplify Childcare?
Talk to a specialist or schedule a tailored consultation for your team.
Built around state childcare licensing rules · Inspector access included · Migration help from paper, ProCare & Brightwheel